Postsecondary Cancellation and Refund Policy:
The WIT Institutional Refund Policy as outlined below applies to all postsecondary students who withdraw from class during a semester. The Return of Title IV Funds Policy set forth by the U.S. Department of Education also applies to postsecondary students if they received or were eligible to receive Federal financial aid. Federal financial aid includes pell grants and student loans. In order for a student to be eligible to receive Federal financial aid, all paperwork must be complete and the student must be in compliance with the institutions satisfactory academic and attendance policies.
The Institutional Refund Policy determines that amount of institutional charges the student has incurred at the time of withdraw. The Return of Title IV Funds determines the amount of Federal funding the institution and/or the student may retain. During the first 60% of the semester, a student "earns" aid in direct proportion to the length of time he or she attended class. A student who withdraws after the 60% point may retain 100% of the Federal disbursements.
If a refund of Federal financial aid is due, the student must generally pay a portion of the refund. If the refund is to the student loan program the student repays the refund in accordance to the terms outlined on the master promissory note. If the refund is to the Pell Grant program the student must return the funds to the U.S. Department of Education or make satisfactory repayment arrangements with the U.S. Department of Education. In order for the student to remain eligible for future financial aid, this must be done within 45 days of receiving notification from WIT.
The institution's portion of the Federal refund is done within 30 days of the student's withdraw date. Non Federal refunds are processed within four to six weeks of the withdraw date.
|Institutional Refund Policy|
Institutional Charges to be Refunded
|First 5 days
|After the 16th Day
*** Fees other than tuition are non-refundable and are not prorated when a student withdraws. However, if the books are unused, determined to be in "new" condition and returned within 10 days after withdrawal, the charges are credited to the student's account.
Return of Title IV Funds
Step one: Determine amount of Title IV funds disbursed and/or amount that could have been disbursed as of the last day of attendance.
Step two: Determine the percentage of the period of enrollment completed by the student. Divide the number of clock hours completed in the period of enrollment by the number of clock hours possible. If the percentage completed exceeds 60%, the percentage of Title IV funds earned = 100%. Proceed to step three.
If the percentage is less than 60%, divide the number of clock hours completed by the number of clock hours scheduled to be completed as of the date the student withdrew. If this amount is less than 70% use the previous percentage and proceed to step three.
If the second percentage is 70% or greater, determine the clock hours scheduled to be completed as of the date the student withdrew divided by the total clock hours in the period of enrollment. Proceed to step three.
The percentage is calculated out to four decimal places and then rounded to the third decimal place.
(Example - 45 days / 101 days = .4455 or 44.6%.
Step three: Calculate the amount of Title IV Aid earned by the student. Multiply the total of Title IV aid disbursed by the percent of Title IV Aid earned from step two.
Step four: Determine if the student is due a post-withdrawal disbursement, or if Title IV Aid must be returned to the United States Department of Education. If the amount of Title IV aid earned is larger than the amount of Title IV aid received, the difference will be disbursed and applied to student's account. If the amount of Title IV aid earned is less than the amount of Title IV aid received, the difference will be returned to the U.S. Department of Education.
Step five: Calculate the amount of unearned Title IV Aid due from the institution. The institution must return the lesser of institutional charges multiplied by the percentage unearned (100% - percent of Title IV aid earned) and the amount of Title IV aid to be returned.
Step six: Determine return of funds by Washburn Institute of Technology to the U.S. Department of Education. Title IV funds are returned in the following order: Unsubsidized Stafford loans, Subsidized Stafford Loans, PLUS loans, Federal Pell Grant.
Step seven: Calculate the initial amount of unearned Title IV aid to be repaid by the student. Subtract the school's responsibility from the total amount of Title IV aid to be returned to the United States Department of Education to determine the amount of Title IV funds due from the student.
Step eight: Determine return of funds by the student. The student must return Title IV funds in the following order: Unsubsidized Direct Stafford loans, Subsidized Direct Stafford loans, PLUS loans, Federal Pell Grant. Amounts to be returned to the Pell Grant program are reduced by 50%. The student must submit the required Pell Grant refund amount to the U.S. Department of Education within 45 days of the notification from the institution. Loan refund amounts are returned in accordance with the terms of the promissory note.
NOTICE TO APPLICANTS: You are hereby notified that in the event your application for admission to state approved education courses or programs is denied by the school, you may, within thirty (30) days from the date of receiving the decision, appeal to the General Director of the Washburn Institute of Technology.
ACCOMMODATIONS FOR STUDENTS WITH DISABILITIES
Washburn Institute of Technology provides technical education for high school and postsecondary students. An applicant who, with reasonable accommodations, can perform the essential functions of the job for which training is being sought, may request and be granted such reasonable accommodations assistance in the duration of their course. Reasonable accommodations may also be requested for assistance with the Entrance Exam prior to enrollment. Applicants requesting accommodations should contact the Washburn Institute of Technology Assistant Director or Special Needs Coordinator in the Student Services office for appropriate referral.
No student shall, on the basis of race, color, creed, sex, disability, or national origin, be denied the benefit of or be subjected to discrimination under any academic, counseling, research, occupational training, or any other educational programs or activity by Unified School District No. 501. No student shall be subjected to sexual harassment by any school district employee or fellow student.